Turn the inquiries you already get into students.
A separate pilot for small music schools with open teaching hours. We look at where prospects go quiet between the first message and the first month, then fix one step at a time, alongside the system you already use.
If every teacher is full and there's a waiting list, you don't need this. Your problem is a good one.
A month of inquiries Sample
Slide these to match your school. Nothing is saved or sent.
Where inquiries go quiet
Four steps sit between a parent's first message and a student's first month. Each one loses people for a different reason, and each one can be measured.
- Reply
Answer before they ask someone else
Inquiries arrive on evenings and weekends. A reply on Monday afternoon may be answering a parent who booked elsewhere on Sunday.
Measured as time to first reply.
- Match
Offer a slot a teacher actually has
Instrument, level, location and an open time, settled before anyone promises a trial.
Measured as inquiries that book a trial.
- Trial
Get them through the door
A confirmation, a reminder the day before, and directions to the right room.
Measured as booked trials that show up.
- After
Follow up while it's fresh
A note the same day with a real weekly slot and a start date, not a general “let us know.”
Measured as trials that enrol, and revenue by source.
Who the schools pilot is for
A good fit if you
- get new inquiries every month, from your site, ads, referrals or walk-ins
- have teachers with open hours you'd like to fill
- suspect prospects slip away between the inquiry and the first lesson
- can walk us through your last 30 inquiries, with names removed if you prefer
Not a fit if you
- are full, with a waiting list. More inquiries won't help.
- want to replace your scheduling or billing software. The pilot works alongside it.
- get a handful of inquiries a year. There's too little to measure.
How the 60-day schools pilot runs
Baseline first, then one change at a time, so you can tell what actually worked.
- Weeks 1–2
Walk through your last 30 inquiries
Where each one came from, how fast it got a reply, and where it stopped. That's the baseline.
- Weeks 3–4
Fix the biggest leak
Start with the step that loses the most people, using the system you already have.
- Weeks 5–6
Fix the next one
Only once the first change has had time to show up in the numbers.
- Weeks 7–8
Compare like with like
Same measures, against comparable weeks, so a busy season isn't mistaken for a fix.
Apply for the schools pilot
One form, a few questions about your inquiries and teachers. If it looks like a fit, we'll set up a call to go through your last month of inquiries.